• February 22, 2017

ADM Rental FAQs

ADM Rental FAQs

150 150 Automobile Driving Museum

Frequently Asked Questions- Kid’s Birthday Parties…

How long do we have in the space?
Guests have two hours; this does not include a 30 minute decorating time and cleanup time.

What if I have more than 36 people?
The Ice Cream Parlor can only fit approximately 36 people. If you have more people in your party we have two options: 1) people can be in the room without seats, (with a max capacity of about 50 people) or 2) you can choose to upgrade to a bigger space (which will change the rate).

How will the party helper assist the birthday parent?
The Party coordinator will set up the tables and chairs, provide you with the activities materials and help give direction to the kids. Please encourage parents to stay to help watch over the children.

Are paper products provided?
Paper products are not provided, nor are table clothes. It is encouraged for you to bring them, as you may want a particular theme.

Can I bring my own food?
Yes, you may bring in Pizza, Sandwiches, party trays, etc. You may also bring in a cake, but you may not bring in any ice cream or ice cream cakes.
Where can I keep valuables?
As the Ice Cream Parlor is closed to the public while you are there, please keep everything in the room.

What time should I arrive?
Please arrive 30 minutes early to check in at Guest Services and to set up.

Can we get into the cars?
During kid’s parties, there are two cars that anyone is allowed into. They are the Yellow Overland and the Army car. Both of these cars (when they are on the floor) are in the kid’s section and can be boarded. All other cars we ask that you do not open the doors or enter any other cars. Please remind your kids that this is a museum, not a park.

What are my responsibilities as host?
As the host, you are responsible for set up and clean-up of décor. If you are not bringing in vendors or staff to help with set up and clean-up of food and beverage, then it will be your responsibility.

If you are expecting a lot of children under the age of 10 (more than 7), then we ask that you appoint a responsible adult to supervise them if the parents are not present. Our kid’s area is not a day care place for kids to be dropped off and left un supervised.

Frequently Asked Questions- Adult Events…

How long do we have in the space?
Guests have 4 hours; this does not include decorating and cleanup time. In general, hosts can start decorating around 12PM on the day of the event. This is dependent on the event schedule for the room. Hosts are given an hour after the event time for clean-up. This applies to all vendors who are contracted as well.

What are my responsibilities as host?
As the host, you are responsible for set up and clean-up of décor. If you are not bringing in vendors or staff to help with set up and clean-up of food and beverage, then it will be your responsibility.
If you are expecting a lot of children under the age of 10 (more than 7), then we ask that you appoint a responsible adult to supervise them if the parents are not present.
Will a staff member be present during the event?
Yes, there will always be a staff member there for the duration of the event. We are there to make sure that nothing happens to the venue, the automobiles and any equipment used for the event. We are not responsible for making sure your event is set up properly or goes according to plan. Please make sure you are either present to make sure all goes smoothly or appoint an event planner to oversee the event.

We also try to have Docents on site to help answer questions and keep an eye on the vehicles. However, they are NOT security, and we cannot guarantee that we will have any or how many we will have, as they are volunteers.

Can alcohol be served and what kind?
Yes, you may serve alcohol (Beer, Wine or Liquor) as long as it is served by a bartender who is ABC licensed with a Liquor Liability Insurance. You MAY NOT have a self-serve bar, or serve liquor shots.

Can we bring in our own food be served and what kind?
Yes, you may bring in food that is catered, dropped off, or picked up from a restaurant or food distributor. You may not cook food at home and bring it in to serve.

Do you have A/V Equipment we can use?
Yes, we have a ceiling mounted Projector, permanent screen, and a basic sound system that can accommodate a microphone and Aux input for power point presentations. This system is not recommended to replace a DJ or Band speaker system. We recommend you set an appointment at least 3 days in advance of event to ensure everything communicates properly. If you do not test it out in advance we cannot ensure a smooth event. There is a $50 usage fee for set up and a staff person to man the A/V equipment.

Do you have a kitchen on site?
Yes, we do have a Prep Kitchen on site. You have access to a full size catering fridge, 3 well sink and tables. We do not allow cooking to happen inside the museum building, but we have a balcony outside the building where a stove, grill or oven can be set up with easy access to the prep space.

What décor is permitted?
You are able to hang up any décor that does not leave a permanent whole in the surface. You are not permitted to use the following items: Birdseed, rice, confetti, glitter, or any loose decoration may not be used in the Space or in the ADM parking lot. Open flames are not allowed in the Museum building space.

Is Smoking permitted?
We are considered a non-smoking venue, which includes vaping and any other forms of inhalants. If you want to provide a smoking area, it must be 15 feet away from any entrance, and you must provide the receptacles for the butts and you must remove them and the butts as well.
Can we get into the cars?
Unfortunately, during private parties, there are only two cars that anyone can get into. They are the Yellow Overland and the Army car. Both of these cars when they are on the floor are in the kid’s section and can be boarded. All other cars we ask that you do not open the doors or enter. Kindly remember that we are a museum, not a park.